Work Schedule and Days Off
How to mark days off on a repeating, or an ad-hoc basis
James Denham avatar
Written by James Denham
Updated over a week ago

What is a Work Schedule?

The Work Schedule allows admins to pre-set each employees weekly "days off". For example, if an employee never works on Tuesdays, you can set this on his profile and it will display accordingly on the rota each week.

Scheduled days off will appear in grey on the Rotas page.

Any days off will be not be counted towards Leave. For example, if you set an employee's days off as Saturday and Sunday, and give them leave from Monday to Sunday, only five days will be taken from their allowance.

Setting a Work Schedule

To set an employee's Work Schedule, head to the "Employees" page, and click on an individual profile. In the Work Schedule box simply select the days of the week you wish to assign as a "Day Off" and click "Save".

Please note, you can still assign shifts to an employee's "Day Off"; they are purely for informative purposes.

Different days off each week

If your employees do not have a set pattern for days off you can pick individual days off on the rota. To do so, go to the Tools menu on the Rotas page and select "Add/Remove Days Off", then simply click the cells you wish to mark as a day off. Once you're finished hit "Back to rota builder" at the top of the rota to exit this mode and return to normal rota building.

If you have a days off pattern that is longer than a week you can use the Manual Days off tool with the Copy Custom Range tool and replicate the pattern weeks and months in advance.

For example, if you have a two week pattern in which days off vary, you firstly create a single instance of this pattern using the Manual Days Off tool. Then, using Copy Custom Range, check the box that says "Include Days Off" and select your 2 week date range where you inputted the pattern, then paste it as many weeks and months in advance as you require. The tool will duplicate the 2 week pattern accordingly.

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