As part of RotaCloud's leave management system, when leave clashes with shifts, you can action the shifts directly from the leave page helping you save time.
Clashing leave shift options
Below are the options you have when leave clashes with shifts and what each does:
Do Nothing | Adds the leave on top of the shifts - the employee will see both. Both will show on payroll. |
Unpublish | Unpublishes the shift and adds the leave. The employee will only see the leave but Admins/Managers* will see both. Only the leave will show on payroll. |
Move to Open Shifts | Moves the shift to Open Shifts and adds the leave. The shift will be available for other employees to claim**. |
Move to Open Shifts & Unpublish | Moves the shift to Open Shifts, unpublishes the shift, and adds the leave. No employees will see the Open Shift - you can publish it when ready for employees to see and claim it. |
Permanently Delete | The shift will be deleted entirely fro your rota and replaced with the leave. |
*Managers will need to have correct permissions enabled.
**Setting to allow employees to view and claim Open Shifts must be enabled.
These options will show when you add or approve leave which clashes with a shift both on desktop and on the app.
Simply click the dropdown of options, select the action you'd like, and click 'Approve'.
To learn more about adding leave, click here.