RotaCloud's 'Who's on leave' feature allows you to see how many other employees have leave scheduled on the same date as requested leave and who they are. This helps you ensure you have the right cover you need for your shifts before approving leave.

Approved leave will always show on the Rotas page but, in addition to this, we have a dedicated section where you can see which other employees have leave on the same dates on the leave modal as you respond to their request.

When clicking on a leave request or manually adding leave, you will see the leave modal pop-up. On the right of this is the 'Who's on leave' section.

On the calendar, a person icon shows there is one of more employees with leave scheduled for that day.

Scroll down on this section, to see a list of leave which clashed with the dates entered or requested. If you a lot of staff, you can also search the list of staff with clashing leave.

When adding or approving leave on the app, once you've tapped on the request you want to action or, if adding manually, entered the dates of the leave, you'll see the option 'See who else is on leave'.

You'll then see a calendar which will mark the proposed dates of the leave you are adding or actioning and will indicate any days when employees have leave booked with a person icon.

If other employees have leave booked which clashes with the requested or selected dates, it will be listed below the calendar including the employee's name, date or their leave, and leave type. If no one else has this date booked, that will show here too.