Entering an employee's weekly contracted hours in their profile means RotaCloud will flag up if you're under, over, or on these hours when planning your rota, and also automatically calculate overtime with our Time and Attendance package.
Adding weekly hours
Weekly contracted hours can be added in an employee's profile. Click the Company tab and select Employees to begin. Select the user you'd like to add hours for from the list and, on the first page of their profile, enter the hours you'd like in the 'Weekly Hours' box.
Once added, scroll down and click 'Save'.
What adding weekly hours does
Adding weekly hours primarily affects two areas of your account - Rotas and Payroll.
On the Rotas page, the number of hours an employee has been scheduled to work will show beneath their name. Once weekly hours have been added, the number of scheduled hours will show in different colours:
Black - the employee is under their weekly contracted hours.
Red - the employee is over their weekly contracted hours.
Green - the employee is on their weekly contracted hours.
On payroll, overtime will automatically calculate based on weekly contracted hours. The calculation the system does will vary depending on your pay frequency and what leave types you'd like included. If you'd like to know more about the calculation your account will do, please reach out to our support team via live chat or at support@rotalcoud.com.