RotaCloud allows you to add in your employees working and non-working days which will show on the Rotas page and interact with their leave. Non-working days will show as shaded in grey on the Rotas page.
What non-working days do
Rotas page
Adding non-working days means they will show on the Rotas page (shaded in grey) making planning shifts around them easy.
Leave
Adding non-working days will also interact with leave allowances - any non-working days which cross over into holiday will not be deducted from an employee's leave allowance.
For example, if an employee has Saturday and Sunday as their non-working days, if they request a full week of leave, only five days will be deducted from their allowance.
Manual days-off vs. work schedule
There are two ways to add non-working days for an employee - manually adding non-working days on the Rotas page, and adding them in an employee's work schedule.
If your employees work different days each week and don't have a set pattern for their non-working days, you can manually add-in days-off on the Rotas page.
If your employees have set days-off each week, you can save time by filling in the 'Work schedule' section in their profile. This will then fill in all non-working days for the future for the employee.
Manually adding days-off
Adding non-working days which don't follow a pattern can be done on the Rotas page. The quickest way to add ad-hoc days-off is by holding down your 'D' key and clicking on the cell you'd like to add a day-off to.
You can also manually add non-working days. To do this, hover the cell you'd like to add the day-off to and click the three grey dots that appear. You can then select 'Add day-off'.
Once added, days-off will show as shaded in grey on the Rotas page.
Adding a work schedule
Work schedules can be used to add a weekly pattern of non-working days. To do this, go to the Company tab and select 'Employees'. Select the user you'd like to add a work schedule for and on the menu on the left of their profile, select 'Work Schedule'.
Here, you can use the drop-downs for each day to select if it's 'Working' or a 'Day Off'. Once entered, click 'Save' at the bottom of the page.
Days-off will then show as shaded in grey on the Rotas page and any non-working days won't be deducted from an employee's leave allowance.