The Settings menu allows you to control how some figures are rounded within the system. These relate to both the timesheets, and payroll reports. Use the drop-down menus to control what is rounded, and how:
These settings control how the figure in the Hours Paid column is treated. ‘Hours Paid’ is shown once per shift on the timesheets, in the far right hand column. It is the number of hours worked after break deduction (if breaks are unpaid), while also taking into consideration your account settings for Early Clock Ins and Late Clock Outs.
It’s important to remember that the time is expressed as a decimal, not hours and minutes! You can round hours to the closest 0.1 hours (6 mins) 0.25 hours (15 mins) or 0.5 hours (30 mins), and can choose if you round up only, down only or in both directions.
You can use this to match your business’ policies on lateness, or on overtime. For example if staff are paid only for every full 15 minutes’ work completed, then you can round the figures down to the nearest 0.25.
The Round Currencies setting applies to the Payroll Export report, in the Total Pay column. You can round the final Total Pay figure up or down, or in both directions, to the nearest 0.50 or 1.00 of your chosen currency.
The Round Breaks setting applies when your staff are clocking into/out of breaks, and not when breaks are automatically recorded from the shift on the rota. This setting is controlled here in your Account Settings.
At the end of their shift, when an employee clocks out, all of their break times will be added together to give a final break figure. It’s this figure that can be rounded up, down, or to the nearest 5, 10 or 15 mins.
For more information on the remainder of your account settings, please click here: