RotaCloud

A guide to setting up Time & Attendance in RotaCloud

Getting started with Time & Attendance

Meg Eley

James Denham

Joel Beverley

Using the Time & Attendance add-on to track attendance

Clocking In, Timesheets, and Payroll: RotaCloud for Admins & Managers

How to set up a device for clocking in at your workplace

Setting up a terminal

How to set up your terminal to take a photo with every clock-in

Enabling photo-taking for terminals

An overview of what settings you can change within the RotaCloud Terminal app

Changing settings in the Terminal app

How to manage your staff clocking in when there’s no shift for them on the rota.

Enabling clocking in without shifts

How to allow employees to clock in via their smartphones

Setting up mobile clock-ins

How to use mobile/Terminal GPS, or workplace WiFi to ensure employees are in the right place when they clock in

Setting up restrictions for clocking in

How to set up RotaCloud to allow you to track the attendance of staff who work from home.

Clocking in when working remotely

How to clock in and out of your shifts with the RotaCloud app

Clocking In and Out with the RotaCloud app

Clocking In

Check your staff's Terminal photos and GPS location logs

How to view Terminal data

Making manual changes and updates to employee timesheets

Editing timesheets

Resolving records which require attention, and approving timesheets for payroll

Timesheet approval

A breakdown of the various icons used to indicate action required on timesheets

Timesheet flags

How employee holiday is displayed, managed and tracked on timesheets

Annual leave on timesheets

Finding out when timesheet records were created or updated

Timesheet history

How to round your figures, up or down, on your timesheets to match your business’ policies.

Rounding hours, currencies and breaks on your timesheets

What to do when your Timesheet Records require attention.

Troubleshooting Timesheets

Timesheets

How to change your Pay Period

What steps you need to take to ensure that a Sage 50 export can be downloaded, and imported into Sage.

Sage 50 payroll export

How to generate a payroll report based on your timesheets

Running payroll reports

James

Payroll

Some steps to try if you're having trouble with mobile clocking

Troubleshooting mobile clock-ins

Some steps to try if you're having trouble with clocking in and out through terminals