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Setting up mobile clock-ins

How to allow employees to clock in via their smartphones

James Denham avatar
Written by James Denham
Updated over a week ago

Mobile clocking in lets employees use the RotaCloud mobile app to clock in and out of their shifts. The app is available to download on iOS and Android.

You can enable mobile clocking during the initial set up of Time & Attendance.

If you choose to enable it later, head to your Settings page by clicking the cog icon in the upper-right corner of your RotaCloud account. Scroll down to the Time & Attendance section, and tick 'Employees can clock in using their mobile device'.

A screenshot of the Settings page of RotaCloud, with the 'Employees can clock in using their mobile device' setting highlighted.

Mobile clocking in requires access to the employee’s GPS service on their smartphone. Each record on the timesheet will include a map of where the employee clocked in from.

A screenshot of the Attendance page in RotaCloud, with the GPS icon highlighted.

A screenshot of GPS data acquired from an employee's clocking in record, on the Attendance page of RotaCloud.

Clocking In

When you or your staff have a shift scheduled, it’ll be shown at the very top of the day’s dashboard. Here you will see a Clock In button, alongside details of the shift’s time, role and location.

A screenshot of the Dashboard of the RotaCloud mobile app, showing the Clock In button.

By clicking the Clock In button, then tapping once more to confirm their location, the employee clocks into that shift. You can optionally allow staff to clock in even without a scheduled shift on the rota.

Clocking Out

If an employee is clocked in, then they will see a Clock Out button in the same place. Simply tap it, and then tap again to confirm, to clock out.

A GIF showing the clocking out process, using the RotaCloud mobile app.

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