RotaCloud keeps a detailed record of all leave activities, including requests, approvals, denials, and deletions. Whether leave is requested by an employee or added directly by an Administrator or Manager, you can easily access important information such as request dates, approval status, and personnel involved.
Leave History
To view specific instances of leave, follow these steps:
Go to the Leave page.
Initially, you will see a summary of your entire leave year.
Click on any month to expand and see all leave entries for that month.
Click on an individual leave entry to view the individuals who recorded, approved, or denied it.
Request History
To see a timeline of all employee leave requests, including request dates and approval dates, proceed as follows:
Go to the Leave page.
Click on 'Tools'.
Select 'Request History'.
The Leave Requests page will display all previous employee leave requests in chronological order, including the request dates and information about their approval or denial.
You can use the drop-down menu at the top of the page to filter the request history for a specific employee.
Downloading your Leave history
To export your leave history information, follow these steps:
Go to the Leave page.
Click the 'Download' icon in the top right-hand corner of the page.
The ‘Leave Records’ export contains all Leave that’s been approved or added to the system. It includes the following details:
Employee name, ID, and Payroll ID
Start and end dates
Leave Type
Number of days an hours
Approval date (if applicable)
Name of the person who approved it (if applicable)
Additionally, the 'Request History' export contains the following details:
Employee name
Start and end dates
Message attached by the employee to the request
Date requested
Response, response date, and respondee name