Entering wage and salary information in RotaCloud means you can see costs on the Rotas and reports page and also allows you to generate payroll reports with our Time and Attendance package.
Who can see wage and salary information?
Wage and salary information and costs can be viewed and enter by all Admin users. Managers can also viewed and enter this information depending on their permissions. For Managers to do this, they will need to have the permission 'View and edit employee salary information'. They will then need any additional permissions which determine where they can view this data (permission to edit the rota, view reports etc.).
Employees will never see any pay or cost data - even for their own shifts.
For more information about Manager permissions, click here.
Entering wage and salary information
Wage and salary information can be entered in an employee's profile. To do this, go to the Company tab and select Employees. Select the user you'd like to enter wage or salary for and, from the menu on the left, select 'Wage and Salary'.
To the right of this, you can then enter the employee's default wage or salary. Use the dropdown to switch between 'per hour' and 'per annum'.
If you use Time and Attendance, you can also enter the overtime rate below this. This will then automatically calculate on payroll reports based on the employee's weekly hours.
If you have staff who are paid different pay rates for different roles they work, this can be entered under 'Custom Role Rates'. For more information about this, click here.
Once you've entered the employee's wage or salary information, scroll down to the bottom of the page and click 'Save'.
Where wage and salary shows in RotaCloud
There are several areas of RotaCloud where wages/costs will show, these include:
Rotas
As shifts are added, costs will show each each user, each day, and the full week or month.Reports
Many reports include cost data based on wage and salary information.Payroll
Payroll reports will use timesheet data along with an employee's wage or salary.
Employee profiles
Where wage and salary information is entered and edited.