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Tracking Hours & Costs: RotaCloud for Admins & Managers
Daily & Weekly Costs/Hours Estimates on the Rota
Daily & Weekly Costs/Hours Estimates on the Rota
James Denham avatar
Written by James Denham
Updated over a week ago

RotaCloud helps you to track your costs and hours live, as you’re creating the Rota.


If you have added wage or salary information to your Employees’ profiles, then cost estimates will display on your Rota, as well as hours. Rates are added on the Wage & Salary page.

You can control how salaried employees' rates are estimated on the Settings page.

Hourly Rate Equivalent

An hourly rate is estimated by dividing the Employee’s annual salary by 52, to estimate a weekly salary. This weekly estimate is then divided by the number in the Weekly Hours field on their profile. Estimates, therefore, might be inaccurate if an Employee is scheduled under/over their weekly contracted hours.

Day Rate Equivalent

A day rate is estimated by dividing the Employee’s annual salary by 52, to obtain the weekly salary estimate. This is then divided by the number of Working Days that are defined on the Rota. Estimates may be inaccurate if an employee has an inconsistent number of days per week, or if you forget to mark their non-working days as suchon the rota.

Note: The number of working days is not the same as the number of Shifts! It is the number of days not marked as a Day Off using the Work Schedule, or the Add/Remove Days Off Tool.


There are three spots on the Rota where you’ll find this helpful information.

Under staff names

Here, the employee’s entire week will be summarised in terms of hours, cost and number of shifts.

If you've added their Weekly Contracted Hours to their profile, the Rota will also remind you when you’re under, over or spot on with their contracted hours.

In the Groups subheadings

If you’ve opted to group your employees on the rota (either by Group or by Default Role) then these headings will also show the same summaries per-group.

The number of hours and shifts will be displayed to the right of the Group/Default Role name.

Grand totals will appear in the footer. First, the weekly totals, and then the daily totals, including the number of staff rota’d on per day.

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