Introduction
RotaCloud supports both half days and full days of leave. Half days can either be mornings or afternoons, and they can be standalone or part of a longer period of leave.
To add a half day, you can utilise the AM/PM dropdown menus for both the start and end dates of the leave.
Desktop
To add a half day of leave on the desktop version of RotaCloud, follow these steps:
Click on 'Leave' in the blue navigation bar to access the Leave Page.
On the Leave Page, click the blue '+' icon at the top to add a new instance of leave. This will take you to the 'Add Leave' form.
Set the Start and End dates of the leave as the same date, and set both dates to ‘AM’ for a morning off, and ‘PM’ for an afternoon off.
Fill in the rest of the required details for the leave, such as the employee(s), Leave Type and an optional message
Click 'Add Leave' to save.
Leave, including half days, can also be added on the Rotas page. For more information on adding leave on the Rotas page, please refer to our help article.
Mobile
To add a half day of leave on the RotaCloud mobile app, follow these steps:
Tap the blue ‘+’ icon in the lower-right corner of the app.
Tap ‘Add Leave’.
You’ll be directed to the Add Leave page, where you can fill out a form similar to the one on the desktop version of RotaCloud.
Set the employee and Leave Type.
Tap on ‘Start Date’ to open the calendar, and choose 'AM' or 'PM' before selecting the date.
Repeat the same process for the End Date. For a morning off, set both the Start and End Dates to 'AM', and for an afternoon off, set them to 'PM'.
Complete the rest of the required fields and tap ‘Add leave’ to add the leave to your account.
What does a half day look like on the rota?
A half day of leave on the rota will appear similar to a full day, but only half of the day's cell will be shaded. The left side will be shaded for a morning off, and the right side for an afternoon off.
On mobile, the Leave icon shown at the top of the day's cell will be a half-sized icon. A morning off will be displayed on the left side, and an afternoon off on the right.
The colour and icon of the leave will match the selected Leave Type.
How many hours is a half day of leave worth?
Hours for the part-day leave can be added either while filling out the 'Add Leave' form or later on the Attendance page. If the employee's holiday allowance is expressed in hours, it will be necessary to calculate their remaining balance after adding the leave.
Please note: The Attendance page is only available with the Time & Attendance package.